SchoolNotes Report

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Staff: Incident Pupil: Worry/Kindness Parent: Message Trip H&S Pupil: Self‑Reflection Open drafts

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New Incident

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Basics Category

Reporter name Reporter email

Date Time

Class / Year Location

Student(s) involved Others involved (optional) Summary (what happened)

Severity Status

ABC snapshot Antecedent (before) Behaviour Consequence (after)

Category-specific

Actions & notifications Immediate actions taken (tick)

De-escalation First aid provided Separated pupils Parent phoned DSL informed Head informed Police informed Ambulance called Social worker informed Local authority informed

Staff injured? Staff injury details (optional) Verbal exchange / words used (optional) Weapon / prohibited item (if any)

Multiple locations? Additional locations (if more than one)

Action notes

Parents informed? DSL alerted?

Follow-up staff Follow-up due date

Additional notes Notes for staff / venue

Drafts on this device

Settings (saved on this device)

Default recipients (comma emails) Default location list (comma words)

Your name (optional) Your email (optional)

Pupil Note — Worry / Kindness

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About you

Date Time

Your first name Class / Year

What happened Where were you? What happened? (pick any)

Someone was unkind I felt scared I hurt myself I saw something online I did something kind

How do you feel now? Would you like an adult to talk to you?

Names involved (optional) Was anyone hurt? Anything else you want to say?

Additional notes Notes for staff / venue

Parent / Carer Message

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Date Time

Child details

Child name Class / Year

Message Type of message Summary What my child told me (tick any)

Someone was unkind Physical fight Verbal bullying / name-calling Online issue Property damaged Injury Repeated incidents Seen by staff

What would you like us to do?

Contact

Best contact (phone or email) OK to share with DSL if this is a safeguarding concern?

Additional notes Notes for staff / venue

Pupil Self‑Reflection (with Staff)

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Pupil & session

Pupil name Class / Year

Date Staff leading

Zones of Regulation

Zone at the time Zone now

Feelings (tick any)

Angry Worried Sad Frustrated Excited Tired Okay

Reflection What happened? What were the triggers? What could I do next time? Strategies used (tick any)

Asked for help Time-out / calm space Timeout walk Breathing Counting Sensory tools Fidget tool Sport break / movement Music break Ear defenders Drink of water Quiet reading Positive self-talk

Adult support provided (tick any)

Calm talk Reassurance Restorative chat Problem solving Repair / make it right

Targets & next steps

Target for this week Review date

Target stage Reward stage

% improvement vs yesterday % improvement vs last week

Agreed with (pupil & staff)

Additional notes Notes for staff / venue

Trip Health & Safety Assessment

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Trip details

Trip title Destination / Venue

Date Return date (if multi-day)

Depart time Return time

Class / Year group(s) Meeting point (before boarding)

People & transport

Pupils (count) Staff (count)

School buses (count) Mini‑vans (count)

Trip lead Deputy lead

First aider(s) First aid kits (count)

DSL on-call? Emergency phone

Driver type Driver / Company name

Staff roster (add rows)

Staff name Role

Timetable (outline)

Time 1 Activity 1

Time 2 Activity 2

Time 3 Activity 3

Time 4 Activity 4

Hazards (tick) & controls Hazards (tick any)

Roads / crossings Water / deep water Heights / climbing Crowds / strangers Weather (heat/cold/rain) Changing rooms / toilets Public transport Special equipment

Controls in place (tick any)

Headcounts scheduled Hi‑vis / identifiers Buddy system Named groups & registers Zone boundaries explained Staff radios / phones Emergency meeting point Parent consent confirmed Medical / meds carried Allergy & SEN info printed

Medical needs roster

Add pupils with medical needs (e.g., inhaler, EpiPen). Names separated by semicolons.

Need Pupil names

Pupil risk roster

Add pupils with risk flags (dropdowns + notes). Names separated by semicolons.

Risk type Pupil names

Additional notes Notes for staff / venue